Organize your school’s athletic department without making common mistakes.
As an athletic director, you’ve got a lot on your plate. From overseeing the goals of your school’s athletic program to balancing budgets and scheduling the logistics of every event, your work doesn’t stop at the end of a season. However, there are a few common blunders that are important to avoid as an athletic director, and your Eventlink subscription can help you keep them in check – all in one spot.
Don’t let paperwork take away all your time.
With the excessive number of forms, contracts, and checks athletic directors deal with daily, it can be easy to let them take hold of your focus. However, there’s a lot more that goes into being an athletic director than paperwork. Thankfully, many of Eventlink’s features can help you manage this more easily.
By using Eventlink’s eContract Creation & Management feature, you can easily prevent some of the paper pile-up by removing the hassle of printing out your contracts. By accessing your eContracts through the ‘Athletics’ tab, you’ll be able to electronically invite and accept contracts for games without the added trouble, having access to them all in one spot when you need them.
Additionally, with the full-school feature Eventlink Registrations, your athletic department can take additional steps to go paperless by enabling you to manage every form and fee payment digitally with ease. This feature also pairs well with Eventlink Athletes to be able to transfer information from student registrations and streamline roster management. This eliminates excess time spent sorting through physical papers or transferring the information into a digital system.
In addition to these paperless document solutions, you can also utilize the Eventlink Pay feature to simplify your paperwork with a digital payment system to pay officials and event workers, rather than letting physical checks pile up on your school treasurer’s desk.
Avoid oversights by being as detail-oriented as possible.
With so many things to coordinate, it can be easy to overlook small details. When you have those details spread across multiple platforms, slip-ups are more likely to happen — maybe you forgot to fill an event worker position, or a contract got lost in the mail. With Eventlink Scheduling, it’s much easier to feel confident that all the details of your event are covered by being able to see your workers, officials, schedules, contracts, and more from the convenience of the ‘Athletics’ tab.
Even better, Eventlink’s Advanced Event Scheduler feature automatically corresponds future dates for multi-year contracts and adds tags to the positions you need to fill for each game to simplify tracking at a glance. This allows you to feel confident that you have every aspect of the event accounted for.
With Eventlink Tickets, you can also manage your event’s attendance in the same spot as your schedule. At no cost to your school and only a small fee to ticket purchasers, you can streamline your online and mobile ticketing with the customization that fits your school’s offerings and prices. You can also manage ticket refunds as soon as you cancel the event without ever navigating to another software, so keeping track of the details is easier than ever.
Prevent communication oversights by notifying everyone at once.
Finally, as the school’s athletic director, it’s your responsibility to make sure everyone is notified when a game is cancelled or changed, including the opposing athletic director, officials, event workers, and the media. Because of this, using the wrong communication channels can prevent the word from getting out, which can cause problems.
However, with Eventlink, you can notify everyone who needs to know simply by clicking ‘Cancel Event’ followed by ‘Notify All’ in the ‘Athletics’ tab. This will send a notification to everyone who’s a part of the event while also sending a cancellation notice through your Twitter handle to make sure no one gets left out.
By using these features of your Eventlink subscription, you will be able to manage all the details you need while staying organized and keeping priorities straight. This will allow you to get back to focusing more on your favorite parts of being an athletic director.
Everything you need.
Eventlink Scheduling™
Eventlink Tickets™
Eventlink Stores™
Eventlink Athletes™
Eventlink Messaging™
Eventlink Registrations™
Eventlink Pay™
Features tailored to you.
With Eventlink’s automatic email reminders, your workers, officials, and opposing school Athletic Directors will always be informed that the game is on. And if the game is canceled, Eventlink’s Text and Email notifications will allow your community members, coaches, and even your Twitter to know instantly. No more calling trees or group chats. A few clicks and everyone is in the know!
Allow your event workers to sign themselves up. Eventlink’s Worker Signup feature will give your workers the ability to see when they are scheduled, when they are available, and receive reminders as the event is approaching. If you have the same announcer at every game, sign them up using our Assign Season button.
When creating future schedules, Eventlink will automatically add your game dates on the corresponding date in the next season.
Manage and send event contracts, both this season and future years, from the same screen that you can schedule your workers, officials, facilities, opponents, and much more.
Print your event contracts if you are old school, email contracts if you’re fancy, or send and receive all contracts through Eventlink’s E-Contract feature if you believe the future is now!
From the Eventlink Calendar, filter to just see Home or Away Events, only Practice Calendars, or the Facilities calendar. Check and uncheck the calendars you want to see, and print them in daily, weekly, or monthly layouts.
Sell tickets to your events with Eventlink Tickets. Your games are already in, just choose how many tickets to sell, who you would like to buy them, and watch the attendance numbers jump!
Streamline your payment processes with Eventlink Pay. Direct Deposit payments mean zero lost or reissued checks, and we will handle the 1099 process for you!
Eventlink Stores will allow your school to sell spirit wear and get 5% cashback on any purchase made in Eventlink!
Create an event, add an opponent, and add the officials from the same screen. No flipping back and forth between pages, the One Spot Schedules has One Screen for all of your Event’s details.
Send messages to specific calendars, teams, or your whole school district. Allow your coaches and club sponsors to send text and email messages to parents and players from the same app they can find their practice and game schedules.
The conference room, gym, and auditorium are in use all day. Eliminate constant inquiries about their availability and allow your coaches and staff members to view and request facilities in Eventlink.
Every teacher, coach, club sponsor, or staff member at your school can have an Eventlink Staff account. Your school’s Eventlink manager can easily distribute, change, or remove permissions for whomever they choose.
With Full School Eventlink, you can utilize Eventlink Tickets for non-athletic events. Prom, recitals, and school plays, any other event that requires a ticket to be purchased, Eventlink Tickets can be used to make the ticket purchasing process simple.
Allow athletes to fill out forms online with Eventlink Registrations and check their eligibility status as the forms get filled. Give your trainer access to add medical notes, and your coaches can update the roster as they see fit.
Check to see who was in the hall at any time during the school day. See a history of occurrences and allow for student accountability in trips out of the classroom.
4,500,000+
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